To apply for a GPC Travel Award please complete this OrgSync form.
A complete application will require the following three components:
- Completed application form
- Statement of intent
- Letter of recommendation
*All application materials are due by the deadline, as stated in the table below.
|Travel Ending Between||Application Due by 5:00pm on||Awards Announced|
|Apr 22, 2017 – Jan 27, 2018||Oct 6, 2017||Oct 20, 2017|
|Oct 7, 2017 – Apr 14, 2018||Feb 2, 2018||Feb 16, 2018|
|Feb 3, 2018 – Oct 6, 2018||Apr 13, 2018||Apr 27, 2018|
Where to submit applications
Application forms and statements of intent shall be completed digitally by 5pm on the due date. Letters of recommendation must also be received by 5pm on the due date, and shall be submitted digitally either by uploading into the application form or by emailing to firstname.lastname@example.org.
About the Travel Awards
GPC is giving out around $50,000 in travel awards this year to MU graduate and professional students. The award is designed to assist MU graduate and professional students who are representing the University of Missouri by presenting research papers, posters or creative works at conferences. The award is not a research grant and cannot be used as such, but is rather a reimbursement for travel associated with academic or professional work.
How much is awarded?
Awards will not exceed $600. The majority of the scholarships are generally less than that due to the large number of applicants each cycle.
Application Criteria and Quality
The amount awarded is based on the quality of the application relative to other applications. The GPC finance committee judges the quality of each application based on professionalism (spelling and grammar, appropriate word usage, formatting, etc.) and the completeness of the application materials as specified below in the “Application Materials” section.
Eligibility and and number of awards granted to a single student
Any MU graduate or professional student is eligible to apply for a GPC Travel Scholarship, but GPC will award only one travel award per student per academic year.
What is considered a complete application?
An application is considered complete if and only if it contains the following three items:
- Application form
- Statement of intent
- One letter of recommendation
Late or incomplete applications will not be considered. Travel receipts should not be included with the application.
Statement of Intent
The statement of intent should be titled “Statement of Intent.” Write the statement for a lay audience, not experts in your field. Be thorough but concise. Your statement of intent must discuss the following:
- The content of your presentation in non-technical language
- The importance of the conference to you personally
- The importance of the conference to you professionally
- Specifically why you are attending the conference
Veterinary students should describe in non-technical language the content of the conference/wet lab and the procedures you will be performing. Example statement of intents can be found in the “Examples” section below.
Letter of Recommendation
The letter of recommendation should be titled “Letter of Recommendation” and should come from a faculty member that is familiar with your academic experience. It must discuss the following:
- The importance of the conference to the candidate
- The quality of the student
For Veterinary Students the reference letter must also discuss the importance of the conference/wet lab to the candidate.
Some relevant examples are listed below the table and diagram to address some questions.
Example 1: Trip ends on Oct 30, 2014.
You have the option of submitting an application by Oct 10, 2014 or by Feb 6, 2015. If you are denied funding for the Oct 10, 2014 due date, then you are allowed to apply again for the same trip (or, of course, a different trip) by the Feb 6, 2015 due date. If you are denied funding for the Feb 6, 2015 due date, then GPC will not fund your trip that ended Oct 30, 2014, regardless of whether or not you submitted an application on Oct 10, 2014.
Example 2: Trip begins on Feb 1, 2015 and ends on Feb 6, 2015
You may only apply for the Feb 6, 2015 due date. Unfortunately, you cannot apply for the Oct 10, 2014 or Apr 24, 2015 due dates for reasons relating to balancing the travel budget before every application due date.
Example statements of intent
Three example statements of intent are attached below. These examples are actual statements submitted by students for travel awards. (Permission to post these examples was obtained by GPC, but names have been removed for privacy.) All of these students received full funding for their award; the finance committee thought these statements fulfilled all requirements – properly justifying the motivation for presenting at their respective conferences.
After the review process
After the finance committee has reviewed applications, award winners will be notified by GPC via e-mail. Applicants who are denied funding will receive a notice, but GPC is not required to give a reason for denial of funding. Award winners must promptly submit all requested documentation, including a copy of the award letter and original receipts for travel costs, to the location and person(s) described in the award letter. For applications awarded before travel has concluded, receipts will be due within 30 days of your return. For applications awarded for travel that has already concluded, receipts are due within 30 days of award notification. Again, do NOT submit any receipts until requested, but keep in mind that proper documentation submitted in a timely manner will be required to receive an award.
GPC can ONLY fund travel-related expenses for:
- Transportation costs via mileage or airfare to destination (see below for more on calculating automobile mileage)
- Hotel Folio/Receipt
- Conference registration fees
GPC CANNOT fund travel-related expenses for:
- Rental cars
- Gas receipts
- Airport parking
- Mileage to the airport
- General allowance
- Travel visa’s
- Presentation preparation materials
Automobile transportation will be funded on a mileage basis, with the per-mile rate set to half of the university rate (which itself is three cents less than the IRS rate). This currently amounts to a reimbursable amount of $0.255/mile through the end of 2016. This rate is subject to change based on the university’s fluctuations.
Alternative sources of funding
GPC strongly encourages schools and departments to help fund their students’ conference travel. GPC does NOT reimburse schools or departments for money they spend, through their budgets or faculty grants, for students to attend conferences. Travel awards will be dispensed only as direct reimbursements to award winners for expenses they must pay themselves. Award letters will provide further details. In addition to applying for GPC travel funding, students are encouraged to both (i) contact their departmental ORG representative for information on applying to conferences and (ii) consider applying for travel funding from GSA, which is a non-governmental graduate student advocacy group. See: http://gsa.missouri.edu/travel-grants/ for more information.
An Opportunity to Present Locally
You may also present locally. GPC gives students an opportunity to present on the MU campus through the Research and Creative Activities Forum (RCAF), hosted early in March each year. Students are strongly encouraged to participate in the RCAF, as it allows you to gain presentation experience, to receive feedback from judges, and to be awarded cash prizes (cash prizes are awarded to the top presenters in each division). For more information, you can go to the RCAF Page or contact email@example.com.